Strategies to motivate Staff
Motivation is more than Vince Lombardi quotes and quirky posters on the wall. It’s one of the most important components of sustained sales success over time.
As a sales manager or director, you can only influence your team’s sales performance in two dimensions: Their skill set (what they can do), and their motivation (how repeatedly or passionately they do it). Improving your team’s skill set is a largely objective process. By evaluating current performance metrics and comparing them to a successful end state, you can diagnose what areas need improvement and act accordingly.
But motivation is far harder. Not only ahere are many external factors that affect motivation, every person requires different incentives and motivational tactics. In my decades as a sales leader, I’ve used the following strategies to successfully motivate my team and drive motivation through the roof.
1) Build trust with the people on your team.
The foundation of motivation is trust. If your team doesn’t trust you and doesn’t believe you have their best interests at heart, it’ll be difficult for them to feel inspired and driven by their work. When salespeople are unmotivated, you won’t be able to re-inspire them unless you have an open and honest conversation about their challenges and goals - something that simply won’t happen without trust. It’s a vicious - or virtuous - cycle.
Managers have to create trust and then maintain it by engaging with their team in a consistent, nurturing fashion. The best way to build trust is to be completely transparent. Simply discussing trust can be a great way of starting off on the right foot.
In my 30-year career, I’ve used one simple soundbite to kick off this conversation. It might seem like a squishy question, but it’s never failed to work. I simply say, “Julia, I want to make sure we are in a trusting relationship. How can we build trust between us?”
It’s pretty direct and it’s a great way to explain to the team that I am interested in working on a business relationship, rather than being their boss.
2) Ask your direct reports how they like to be managed.
I always tell new team members three important things:
- Everybody’s personality is different.
- I want to be an effective manager for your work style and personality.
- I can modify my behavior to fit your needs. How do you want to be managed?
Just as different prospects will require different selling styles and effective salespeople understand how to adapt to those styles, effective managers understand that the best way to get results out of their team is to fit into their reports’ worlds, instead of forcing one method of communication or strategy on everyone else.
Here are some questions I ask my direct reports to help them figure out what their work style is like:
- What is the pace of interaction that you prefer? Do you want to meet with me once a week, every other week, or multiple times a week?
- How do you want me to give you feedback?
- Do you prefer public or private praise and feedback?
- What type of feedback do you prefer?
- If I hear something amiss, do you want me to tell you, email you, wait until our one-on-one, or something else?
- If something I do gets on your nerves, will you let me know?
3) Understand your direct reports’ personal and professional goals.
You can’t motivate someone unless you know what drives them. Understand what your direct reports each want to accomplish in their personal and professional lives. This will not only show you the type of person they are, but also give you insight into what things will motivate them the most.
Once you understand their goals, ask them the following questions:
- Are you motivated right now?
- What motivates you long term?
- What can you do to motivate yourself?
- How will I know if you are not motivated?
- What do you want me to do if you don’t appear motivated?
Even if it seems obvious, you always need to ask. If they can’t tell you the answers to these questions, give them 48 hours to figure it out. Forcing your reps to be self-reflective makes it more likely they’ll give you thoughtful answers, which will be better for you both in the long run.
4) Make sure they’re covering the basics.
A salesperson’s motivation always suffers when they’re not taking care of themselves. Your team’s results are influenced by - may even depend on - consistent sleep, exercise, and a healthy diet.
Robert Yao, the founder and CEO of EpiFinder, so strongly believes in this idea he’s created a “Robert Yao Hierarchy of Needs.” Whenever someone on his team seems disengaged or demotivated, he shows them the pyramid and asks, “What do you need more of?”
If they point to “food, ” he’ll buy them lunch. If they point to “sleep, ” he’ll tell them to take a nap. If they point to “exercise, ” he’ll say, “Go for a walk.”
While you don’t have to take things this far, stressing the importance of a balanced lifestyle will make a sustained difference on your salespeople’s motivation levels.
At HubSpot, we offer employees access to a gym, plenty of healthy food and snacks, and a nap room.
5) Set daily, weekly, and monthly goals.
Different salespeople are motivated in different ways. Some people are motivated by team-wide sales contests. Some are driven by quota achievement. Some are motivated by qualitative improvements. Some people are motivated by their impact on the organization. Some people are motivated by money.
Here’s how you should think about each type of goal and SPIF (sales performance incentive fund):
- Daily: This is a very short-term goal designed to break a rep out of their funk. The SPIF should be something fun but lightweight, since the rep isn’t doing that much to earn it.
- Weekly: This is a more tangible goal with defined business impact. Set metrics for improvement, then work with your reps on a plan to applying the necessary skills on a daily basis to achieve this goal. This should be a slightly more involved reward such as a round of golf that will influence meaningful results.
- Monthly: The largest of the three goals, monthly goals are accompanied by higher-value rewards based on extraordinary performance. I prefer not to give cash, because once you spend it, it’s gone. Instead, I’ve given physical SPIFs like speakers and TV sets. Every time your rep looks at that item, they’ll remember the process they went through to earn it.
6) Figure out where the issue lies.
There are two main aspects of motivation every sales manager must handle: Individual motivation, and group-wide motivation.
Before you do anything to boost motivation, ask yourself, “How many people seem like their spirits are flagging?”
If the answer is “just one or two, ” you’re dealing with outliers. If that number is three or more, there’s a problem with the entire team.
7) Let people pick their own rewards.
Salespeople always do a great job choosing prizes - after all, they have the most insight into what they want! Plus, this makes your job easier.
I use a three-step process to getting people to design their own sales contest.
First, I ask them if they need motivation. I’ll say, “How do you feel? Do you need a kick in the pants?”
They’ll either say yes - in which case I’ll move to the next step - or “No, we’re fine.” If it’s the latter, I’ll say, “It doesn’t sound like you’re motivated today, but if you can hit [activity or monetary goal] without an extra boost, that works for me.” The team will always respond, “No, no, Tyre, we need the motivation.”